In today’s business environment, managing company cars according to a specific regulation is considered the optimal solution to help the company ensure safety, efficiency and compliance with Vietnamese laws.
Company car management regulations are established to provide specific guidance and regulations regarding the use, maintenance and protection of company car assets.
Let’s join TNK to learn and explore the details of this regulation and the benefits it brings to businesses.
Learn about company car management regulations
What are the company car management regulations?
Company car management regulations are a collection of regulations and principles established to manage and administer the use of cars in a transport organization or enterprise. The main goal of this regulation is to ensure that the use and operation of these means of transportation are carried out safely and in accordance with traffic laws.
Company car management regulations help optimize car usage, minimize waste and increase work efficiency. These regulations apply to all employees, departments and units that use cars in the company, as well as those assigned to manage the vehicles.
Integrate company car management regulations into transportation software
Transport businesses want their vehicles to be managed effectively, forcing them to set regulations and principles for using company cars. Integrating and applying this regulation into transportation software is very important. Below are some company car management regulations that can be integrated:
- Effectively managing driving schedules helps the company determine whether users of the company’s vehicles seriously comply with regulations during vacation time and prescribed working hours.
- Company managers can locate and track driving performance indicators such as speed, fuel consumption and driver driving habits. From there, the company plans to save fuel by combining people on the same trip.
- Transportation software can monitor and provide notifications when vehicles have regular maintenance schedules to ensure safety and performance when operating.
Regulations on management of company cars
Use cars in accordance with company car management regulations
After assigning management tasks to the manager, the business owner must understand the process of using the company’s garage to assign work to employees. Mandatory tasks that the person assigned to manage must know: ensure that company vehicles are used for work purposes, not related to personal issues, schedule reasonable vehicle usage to ensure save fuel costs; Assigning drivers ensures synchronization of driving issues.
These plans must be submitted to superiors and approved for use. If a problem arises such as needing an additional number of vehicles to serve the company’s employees, this manager quickly reports it promptly so that the business owner can quickly come up with a backup plan (rent more vehicles outside).
Protect company car assets
All employees in the company are responsible for managing and protecting the vehicle while it is in operation and in the parking lot. Car asset management includes vehicle equipment and vehicle-related documents such as inspection and license management. The company owner assigns a person responsible for handling procedures such as insurance and priority papers (if any).
Drivers and business travelers must preserve assets in accordance with company car management regulations as best as possible. Specifically, drivers need to keep the vehicle clean, manage and use the vehicle according to proper procedures. The assigned manager must daily check the technical condition of the vehicle to ensure absolute safety for people and property when participating in traffic. In addition, employees must not leave property in the vehicle after going on a business trip to limit vehicle theft.
Maintain and inspect vehicles according to company regulations
The transportation company regularly evaluates the vehicle’s condition after each use, records it in books and schedules reasonable repairs and maintenance, ensuring that vehicle operation is not affected. These reports must be reviewed by the company owner and a reasonable solution must be proposed.
When encountering a problem with the vehicle while traveling on the road, the driver promptly repairs it temporarily, then reports the situation to the manager or company owner to know whether the vehicle should be replaced or repaired. maintenance at the vehicle center.
Company car drivers also perform the following tasks: Record and report all information about technical conditions and breakdowns in the car’s operating status monitoring book; Drivers need to proactively report whether the vehicle needs engine oil changes, vehicle maintenance when necessary, and when a technician needs vehicle warranty.
Capacity training for employees
The manager proposed to his superiors to instruct employees and experienced drivers to handle incidents on the way to work. Specific tasks: Brief instructions on vehicle structure, emergency situations, in-depth training for drivers on safe driving skills.
All employees in the company must proactively learn about traffic regulations and the company’s operating regulations. Business owners regularly conduct periodic training sessions to update new knowledge and improve driving skills of drivers.
Regularly monitor and report vehicle usage
Monitor and record transportation activities, travel time, driving conditions, vehicle usage costs; driving performance, fuel consumption, and maintenance status of cars when participating in traffic. Managers and drivers proactively report travel routes and the number of employees on business trips, ensuring vehicle use on time as required in the car usage plan.
Fuel loss norms are the basis for management and fuel supply plans for cars.
Based on the actual norms, the company owner considers the technical condition of the car and the increase or decrease in the number of cars. Transport business owners can refer to the standards of fuel consumption norms of state administrative agencies, for example Decision 1347/QD-CHK issued on the agency’s automobile management regulations. Vietnam aviation authority.
Monitor and report on the correct plan to deploy the use of company vehicles, comply with standards, comply with legal regulations to ensure safety for people and vehicles according to the provisions of law on road traffic, preside over Develop, amend and supplement car management regulations in accordance with the company’s practice and usage purposes.
Benefits of integrating company car management regulations into transportation software
Minimize accident risk
Company car management regulations help ensure that vehicles are regularly maintained and meet safety standards. Business owners assign employees to monitor and evaluate daily driving performance. Vehicle problems must be clearly reported and brought to superiors for approval and resolution of problems related to inefficient driving, large fuel consumption, or violations of traffic regulations.
The company can save costs and increase operational efficiency by properly implementing this regulation. To get the above benefits, drivers and employees wear seat belts and apply safety equipment when necessary and proactively report incidents. Thereby, the company can limit the risk of traffic accidents and ensure safety for drivers and passengers.
Limit legal risks when driving
One of the benefits when combining the use of transportation software in company car management regulations is reducing damages and legal administrative fine costs. When the vehicle is moving, the driver is required to always be equipped with legal documents and always actively observe moving vehicles and signs next to the route.
The software is a support tool when providing the function of displaying warnings about crowded routes, traffic jams, bad and dangerous roads, sharp roads… The driver knows in advance the distance he is about to travel, from which the driver knows What do you need to prepare to make the trip safe and in accordance with road traffic laws? The business owner also facilitates and instructs drivers to apply the software so that the company’s transportation activities can operate optimally.
Positive effects from customers
The compliance of all employees with company car management regulations not only creates a positive image of the company in the eyes of partners but also creates the company’s reputation and trust with customers. . To create brand value, the company owner has an effective car management strategy to help employees see the usefulness and convenience of applying this regulation. At the same time, the company owner may possess serious, talented, and dedicated human resources.
Company car management regulations aim to ensure safe, efficient and economical use of cars, contributing to protecting company assets and ensuring traffic safety. Businesses can easily manage vehicle usage and ensure vehicles are always used properly, strictly control vehicle usage, limit violations and waste, minimize costs and protect the environment.
In addition, to improve the effectiveness of implementing regulations, there needs to be close coordination between departments within the company, and the use of additional transportation software, garage management software and supervision in accordance with the regulations.
TNK Technology & Solution Company Limited
Address: 137 Luy Ban Bich, Tan Thoi Hoa Ward, Tan Phu District, HCMC
Hotline: 028 3961 6069 – 0978 700 220
Email: hotro@tnk.com.vn
Website: tnk.com.vn
– Requirement to preserve and protect company car assets.
– Maintain and inspect vehicles according to company regulations.
– Continuously have capacity training sessions for employees.
– Regularly monitor and report vehicle usage.
– Limit legal risks when driving: display warnings on crowded routes, traffic jams, bad and dangerous roads, curved roads…
– Positive effects from customers: the entire company’s serious application of regulations creates a good image in the eyes of customers and partners.
Working in a unit specializing in providing support software for the TNK transportation sector. With a deep understanding of the industry and proficiency in technology, we are committed to providing reliable information and solutions, helping readers feel confident and secure in the process of learning and applying technology. into the transportation sector.
